Visiting Japan: New Guidelines

In line with the opening of Japan's borders to international tourists starting June 10, 2022, here are the detailed travel guidelines when travelling to Japan:

Japanese government request foreign tourists to be accompanied by a guide for all itineraries for your entry. In addition to that, "Certificate for Completion of Registration to the ERFS system" issued by a Travel Agency/Tour Operator in Japan is required for your visa application. 

Requirements to enter Japan as a tourist:

-A valid visa (old visas are not permitted anymore due to new travel protocols in Japan)
To get this type of visa, applicants should have a copy of the certificate from the Entrants, Returnees Follow-up System (ERFS) by Ministry of health – organised by Japanese company. The Certificate for Completion of Registration must be obtained by a Travel Agency/Tour Operator in Japan on behalf of the applicant (SRF LLC is a certified Tour Operator, our accreditation No. is 20437), and the "purpose" written on the certificate must be "観光" (Kanko = Tourism). 

ERFS Visa Application Process Summary
1. Find an accredited Japan Travel Company or Tour Operator and buy a package tour.
2. The company will apply through the ERFS system for you.
3. A Certificate for Completion of Registration will be issued.
4. The travel company will email the certificate to you.
5. Take (or send) the certificate, your passport etc to the nearest Japan embassy or consulate.
6. The processing time is 5 to 7 days. They will send your passport to you or some will allow you to pick it up in person.
7. You can then fly to Japan and enter the country.
8. You will need a negative PCR test to enter Japan taken within 72 hours of boarding your flight to Japan.

Your Travel Company or Tour Operator will need to apply ​the ERFS the following:

•  Passport copy
•  Estimated date of entry Japan
•  E-mail address
•  Hotel name in Japan (First hotel)
•  Hotel address

After applying, contact Embassy or Consulate General of Japan nearest you.

Others:
***Negative test result taken 72 hours prior to departure date 
***Medical insurance (need to cover medical expenses related to COVID-19 and other infectious diseases
***Confirmed itinerary with a guide for the whole trip (from entry to exit of Japan). Note that this is a requirement to get a visa based on new Japanese travel protocols.
***Official Proof (either digital or paper-based) for Insurance
***Confirmed registration to Visit Japan Web Service.
***Smart phone with internet connection 
***MySOS app (​GPS application that confirms location and to report health condition)

FAQ

• Can I enter Japan without a tour guide and do a free and easy tour?
  No. As a general rule, every tour (small or large group) needs a tour guide to accompany the guests during the whole stay, from entry to exit of Japan. A certified tour guide is needed to MONITOR the whole group during their stay in Japan. The Tour Operator will be the one responsible for the safety of the guests during their stay. 

 

• How long does it take to get the ERFS certificate?
  First, you must purchase the package tour from the travel operator or travel company – this could be done in a day or it might take a few days. This is really up to you (how many questions you ask etc). Once you have purchased the tour and given the travel company the information they need from you, they will apply to the ERFS system on your behalf. This system will produce a PDF certificate within 24 hours of application (often almost immediately). They will email you the certificate, which you take to the nearest Japanese embassy or consulate. They require five business days to process and issue the actual visa. Under ideal conditions, you could do the whole process in two weeks, but it would be better to have month or so to avoid stressing.
  
  
• How can I enter Japan on a Package Tour with the ERFS System
  In order to enter Japan as a tourist, you will need to join a package tour offered by a legally registered Japan travel company or Land Tour Operator. They will use Japan’s Entrants, Returnees, Follow-up System (ERFS) to apply to the Japanese Ministry of Health, Labor and Welfare to get permission for you to enter Japan (they will act as your sponsor).
  
  
• How long is the certificate of eligibility valid?
  The ERFS certificate is valid for three months from the date of issue listed at the bottom of the certificate.
  
  
• Do I need Covid-19 vaccinations' certificate, test on-arrival or quarantine?
   This is determined according to the grouping (“Red”, “Yellow” and “Blue” categories)
  
  Group “Blue”
  Regardless of the vaccination status of the entrants/returnees, on-arrival test, home quarantine and other measures are not required.
  
  Group “Yellow”
  On-arrival test and 5-day home quarantine (or 3-day home quarantine + negative result of a voluntary test) are required, however, those who obtain a valid vaccination (3 doses) certificate are not required to have on-arrival test, home quarantine and other measures.  These Covid-19 vaccines are accepted to entry Japan: Pfizer, Moderna, AstraZeneca, Janssen, Bharat Biotech (Only first 2 doses, not booster), Novavax
  
  Group “Red”
  On-arrival test is required. 3-day quarantine at a government-designated facility is required, however, those who obtain a valid vaccination certificate may have 5-day home quarantine (or 3-day home quarantine + negative result of a voluntary test) instead. (*As per August 1st 2022, only Albania and Sierra Leone are in this group)
  
  List of countries for each group:  https://www.mofa.go.jp/ca/fna/page4e_001053.html​
  
  
• What is the maximum number of passengers allowed in a group tour?
  There is no limit on the number of people. A large group tour can be allowed as long as the guests are complete with the requirements and have a valid visa.​​​​​​
  
  
• How about free days for the guest or a whole day at Disneyland/USJ, is the tour guide required to tag along?
  Yes, the tour guide is required to monitor the activities of the guests. For Disneyland or USJ trips, the guests need to shoulder the entry ticket of the tour guide.
  
  
• Are there any exceptions that the tour guide can allow the guests to move freely during the tour?
  In any of the following cases A to C, and as long as all the requirements of the following (i) to (iii) are satisfied, the government will allow tour conductors to temporarily leave the tour participants during the package tour.
  A. When it is difficult for the tour operator to confirm infection control measures, such as changing rooms and bathrooms.
  B. When the distance to people (2m or more is a guide) can be continuously secured outdoors, such as for outdoor activities and nature walks.
  C. When the situation where there is almost no conversation continues even if the distance cannot be secured indoors
  (i) Immediately right before free time, the tour conductor can alert the tour participants to the necessary precautions regarding compliance with infection control measures.
  (ii) The situation is such that the tour participants and the tour conductor can contact each other easily.
  (iii) The tour conductor must be at a distance within the range where the status of the tour participants can be confirmed at a certain frequency.
  
  
• Are there any restrictions on entering a tourist spot, restaurants, or any other establishments?
  Please see detailed travel etiquette for visitors. Establishments have the right to deny entry to the guests if they do not follow the established etiquette.
  
  
• What is Visit Japan Web and why do I need to register?
  Each guest is required to register at Visit Japan Web prior to the departure date and cannot enter Japan without confirmation from the site. Guest can upload their negative swab test result (taken 72 hours prior to departure) on the site if a valid electronic certificate is available. If the swab result is a hard copy, please choose "Use Quarantine Fast Track or bring a paper."
  ​
• What if the guests tested positive during their stay?
  The guest is expected to do quarantine in a facility or a hospital that deals with COVID. The guest is also expected to pay for their medical expenses and extend their stay until found negative and declared okay to get back to the country.

 

• What is Visit Japan Web and why do I need to register?
  Each guest is required to register at Visit Japan Web prior to the departure date and cannot enter Japan without confirmation from the site. Guest can upload their negative swab test result (taken 72 hours prior to departure) on the site if a valid electronic certificate is available. If the swab result is a hard copy, please choose "Use Quarantine Fast Track or bring a paper."
  
  
• How long is the visa valid?
  The actual short-term tourist visa that the Japan embassy or consulate will put in your passport is valid for three months from the date of issue (which is clearly written on the visa itself). That means, you can use it to enter Japan within three months of that date. Note that this is different from the duration of stay to which the visa entitles you
  
  
• How many times can you enter Japan with the visa?
  The visas are single-entry visas. So, for example, you cannot take a ferry from Japan to South Korea during your Japan trip and then reenter Japan with that visa (even if it’s within the duration of the original visa).
  
  
• How long does it take for a Japanese embassy/consulate to process the visa?
  5~7 business days.
  
  
• What do you have to submit to the embassy/consulate when you apply?
  – Certificate
  – Application form
  – Passport photo
  May also be asked for:
  – Pamphlet of tour
  – Itinerary of tour
  – Tour company name and contact details
  – Guide name
  – Contact details
  
  NOTE: All guidelines may change based on the infection situation in Japan and overseas